Chatbot agenda & ticket sales
From a vague question to the right ticket
Your visitors don't always know what they're looking for. They ask for "something fun this weekend", "something romantic in March" or "a show for the kids that isn't too long". The chatbot understands what they mean, finds the right event in your calendar and sets up a card with date, availability and starting price. With one click they're in your ticket sales.
A chatbot that searches your programme
Visitors find what suits them, even when they don't know what they're looking for yet
Your calendar page is a list. In the chat it becomes a conversation. Is a visitor unsure, or not quite sure what they're looking for? Then the chatbot asks when they want to come, with whom, and what kind of vibe they're after. After that it searches your whole calendar and suggests the event that fits best, with the show dates, the current availability and the starting price.
- Understands open questions: day, taste, company, budget
- Shows in real time what's still available and what's sold out
- Sends visitors with one click to your own ticket sales
- Builds no checkout of its own, the sale stays with you
What the chatbot does for your calendar
It keeps searching with you until the right ticket is found
The chatbot helps your visitor along up to the click on "order". That click happens in your own ticket sales, because it has no box office of its own.
Quick search across your whole calendar
Hundreds of events in your calendar? The chatbot searches them all for a single answer. The visitor immediately sees the event that fits best, and doesn't have to scroll through a long list.
Understands "this weekend" and "next week"
With "this coming Friday" or "sometime in May" the chatbot works out the dates itself. Then it searches your calendar for what's on.
Available or sold out
It shows right away how many seats are left and says so honestly when something is sold out. Then it suggests something else in the same category or period.
Deep link to your ticket sales
The chatbot doesn't build its own checkout. It sends visitors with a button to the right order page in your own system, whether that's Ticketmatic, TicketBird, Paylogic or something else.
Filters by audience and taste
A family with kids, a couple looking for something romantic, friends who want something active: besides genre, the chatbot also looks at audience and vibe.
Multilingual, even for international visitors
Visitors from abroad ask in English or German. The chatbot replies in the same language and shows the event tickets in the right currency and date format.
Connected in three steps
How to feed the chatbot your calendar
You don't need an IT project or a custom API. Your calendar already lives somewhere, and that's what we connect to.
Connect your calendar feed or API
Supply your calendar as a JSON feed, CSV export or RSS, or through a direct connection with your CMS or ticketing system. If it contains titles, dates, prices and order URLs, we can work with it. You set it up once, after that updating happens on its own.
Mapping and fine-tuning fields
In the dashboard you indicate what each field means: which field is the audience, which the genre, the location or the sold-out status. Add descriptions and keywords, and the chatbot can search by vibe as well as by category.
Live on your site with one line of code
Paste one line of code on your site and the chatbot is online. Visitors can start asking questions right away. If a conversation ends with a click to the box office, that may be a ticket you wouldn't have sold otherwise.
Turning visitors into buyers
Every question is a chance at a ticket
Whoever asks a question is already interested. They just still need the right event, with the price and availability alongside. The chatbot shows that before the doubt sets in. The visitor doesn't have to search or click through to another page: they get a card with an order button.
The chatbot doesn't build a box office of its own. You decide where the sale takes place. We send the visitor to your existing ticket sales, so your branding, your customer data and your payment system stay as they are.
- Catches hesitant visitors who would otherwise leave the page
- Shortens the path from interest to order button
- Works with any existing ticketing system
- Says honestly what's sold out and suggests something else
In practice
What it delivers
Frequently asked questions
Practical questions about the calendar integration and ticket sales
Which ticketing systems work with the chatbot?
The chatbot links with a deep link to the right page in your existing ticket sales. That works with any system: Ticketmatic, TicketBird, Paylogic, CultuurTicket, Tixly or your own web shop. We don't need API access to your box office, because we send visitors to the URL you provide.
Are you building your own till or checkout?
No. The chatbot has no order flow of its own. It shows an event card with date, availability and starting price, and sends the visitor with one click to your existing ticket sales. The sale itself stays entirely in your hands.
How up to date is the availability the chatbot shows?
That depends on your integration. Through a live API or JSON feed, the chatbot refreshes availability in every conversation. If you maintain the calendar by hand, the information is only as current as your last update. The chatbot reports that an event is 'sold out' or 'almost full' based on what you supply.
Which calendar formats does the chatbot support?
You can supply your calendar as a JSON feed, CSV export or RSS/Atom, or through a direct API connection with your CMS or ticketing system. As long as it contains fields like title, date, location, price and order URL, the chatbot can work with it.
Does the chatbot understand vague or open-ended questions too?
Yes, that's exactly what it's good at. For questions like "something fun this weekend with the kids", "an evening out in April for two" or "something classical but not too expensive", it looks at date, genre, audience and price. Then it suggests an event that fits, with all the details and a link to the box office.
Can the chatbot handle sold-out or cancelled events too?
Yes. If an event is sold out, the chatbot says so honestly and can suggest something else from the same genre or period. You remove canceled events from the feed or mark them as canceled. Then the chatbot no longer offers them.
More use cases
Aqivo fits any kind of venue
Do you run a theater, organize a festival or manage a museum? The chatbot knows your calendar and sends visitors to the right place.
Chatbot for theatres
Shows, start times, intervals and coat check. The front desk gets fewer questions and the box office sells more.
Chatbot for festivals
Line-up, site map and day tickets, even when thousands of questions come in at once.
Chatbot for museums
Exhibitions, time slots, admission prices and the Museumkaart, explained in one conversation.
Want to know more about the chatbot in general? Take a look at the homepage →
Connect your calendar and sell more tickets
Supply your calendar feed, set the tone and paste one line of code on your site. From that moment the chatbot answers every "what's on?" question with a card and an order button.
Start free, no credit card